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Limo Planner

Planning a Limousine for your wedding or a special event

Choosing your transportation for a wedding begins with an assessment of the size of your bridal party plays a big part. Stretch SUV Limos are the most common choice for weddings or special events. Most companies will offer discount for the bachelorette and bachelor parties if you book for the wedding with the same limousine company as well.
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Make an assessment of your travel plans and add 15 to 30 minutes of time to every trip. If you want to be extra cautious, take a test spin of each route at the same time and day of the week of your wedding to use as your guide. Research any irregular events such as: sporting events, concerts, marathons, or festivals that might be going on during your wedding day that might cause interruptions and add extra travel time.

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Following point are worth considering when selecting a limousine rental for your event

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What one should budget for their wedding?

Most limo companies charge by the hour and require a minimum time period, typically 2-4 consecutive hours. In most cases, this means that you will contract them for the full day. Either way, you should calculate the total hours needed from the initial pickup to the end of the reception.

Stretch Luxury Limousines are costly business assets requiring costly maintenance and up keep. It is not cost effective for limousine company to offer their service for an hour. Typically 1-hour rental would consume more than 3-hours when considering travel times, vehicle preparation and returning back to the base.

Expenses are directly proportional to the type of service package and number of vehicles you are planning to rent. Most Vancouver limousine rental companies have a rental minimum of 4 hours for Saturday weddings. For most limo rental companies it's not feasible to offer "pick-up" and "drop-off" service alone.

The decision will probably come down to budget. Although you are not required to provide transportation for the entire wedding party for the entire night, however, you need to make arrangements so that your bridal party does not get stranded. Your bridal party is working hard for you. It is your turn to give them the chance to celebrate without having to worry about how to get around.

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When one should start shopping for their limo?

Most companies may not handle inquiries for service which extend beyond one year. Six months before your wedding date is a good time to begin selection of your limo rental company for your wedding after you have settled on your date, ceremony and reception sites, and wedding party size. If you are getting married in May or June -- prom and graduation season-- formal vehicles will be in high demand, so you will need to book your transportation even earlier, around nine months is a good benchmark. The same goes for special rides like vintage cars, which are in shorter supply than your typical town car or stretch SUVs.

Leaving it to the last minute could result in not finding vehicle of your choice. Begin shopping within a year of your wedding date. Make sure there are no vehicle restrictions at your ceremony or reception sites. Make a list of all the people you need to transport (the bride, groom, parents, grandparents, and bridal party).

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Should you arrange transportation for your guests?

While you are not responsible for their transportation to and from the wedding, it is a nice touch to arrange for it anyway. Doing so will save you lots of calls on the day of the wedding from these very out-of-town guests looking to you for directions to find a way to get to the event. If you are hosting lot of out-of-towners, consider providing them with a ride from their hotel to the wedding and back. That way, no one has to worry about navigating an unfamiliar city or choosing designated drivers.

A hotel shuttle should be your primary choice when looking to arrange for transportation to the wedding. Many hotels near your wedding venue will offer complimentary shuttle service to and from the event provided that you reserve a block of rooms there for out of town guests. Generally speaking, they will use their airport shuttle to transport your wedding guests.

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Should one sign a contract?

Research companies, visit or chat with a few over the phone but make your final booking in person. When you have narrowed your choice down to one limousine service company, try to get a written contract. Any company that will not supply a contract may not be confident in their ability to fulfill. A respectable limousine rental company will require a signed contract. Having a contract with selected limo company is a wise decision which will avoid any problems in the future.

When visiting the company to sign your contract for limo services, you will be able to get a look at the limousine you will be riding in or at least a very similar one. This way you can avoid any unwelcome surprises by making sure the fleet looks like it is in good shape before putting down a deposit.

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Why do you need to pay while the limo is waiting?

We often get inquiries that the limo is needed for "pick-up" and "drop-off" service only. Although the vehicle is not in use, it cannot be used elsewhere; even when there are two or three hours in between the "pick-up" and "drop-off". Considering travel time, the inconvience of vacuuming the interior, cleaning glassware, and restriction of time makes it impractical to reserve the limousine to another party during this down-time. "Yes" You still have to pay for the rental time during your wedding even if you aren't physically using the vehicle.

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Is there wedding discount season?

Some companies may offer a discount for a rental which exceeds 8 hours. Depends on the day and length of time rented, limousine rental companies may not offer discounts during prom time. Why? The demand for limousines during the prom season exceeds the supply. This shortage causes an increase in prices and likely hourly minimums.

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Shop for safe limo for your wedding or special event

 
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